Connecting Multiple Calendars to Your Workspace

Overview

When you need the AI SDR to book appointments across multiple team calendars—such as assigning meetings to different salespeople—you can connect multiple calendars to your workspace. This guide covers the recommended approach and an alternative workaround.

Adding Multiple Calendars with Workspace Members (Recommended)

The best way to manage multiple calendars is to invite team members to your workspace. Each member connects their own Google Calendar, and you can assign them as salespeople for AI SDR appointment booking.

Step 1: Invite Team Members

1. Go to Settings > Members

2. Click Invite Members

3. Enter team members' email addresses

4. Send invitations

Each invited member will receive an email to join your workspace and create their own account.

For detailed instructions, see How to Invite Members to Your Workspace.

Step 2: Members Connect Their Calendars

After accepting the invitation, each team member should:

1. Log in to their AI Acquisition account

2. Go to Settings > Email & Calendar

3. Connect their Google Calendar

For setup details, see Setting Up AI SDR with Google Calendar.

Step 3: Assign Salespeople to Campaigns

Once members have connected their calendars, you can assign them as salespeople for specific campaigns:

1. Open the campaign you want to configure

2. Go to the Options tab

3. In the Assigned Salesperson dropdown, select the workspace member

4. Save your changes

The AI SDR will now use that salesperson's calendar to check availability and book appointments for the campaign.

For more on salesperson assignment, see How to Assign a Salesperson to a Campaign.

Alternative Workaround: Sharing Google Calendars

If adding workspace members isn't an option, you can share multiple Google Calendars to a single account. This workaround lets one user access several calendars, but the workspace member approach above is preferred for team collaboration.

How to Use Shared Calendars

1. Share calendars in Google: In your Google Calendar settings, share any additional calendars with the Google account you've connected to AI Acquisition

2. Re-authenticate in AI Acquisition: Go to Settings > Email & Calendar, disconnect your calendar, then reconnect it

3. Toggle shared calendars: After reconnecting, you'll see options to toggle shared calendars on or off for conflict checking and event placement

How AI SDR Uses Multiple Calendars

When multiple calendars are connected to your workspace:

• The AI SDR checks the assigned salesperson's calendar for availability

• It proposes meeting times based on their open slots

• Appointments are booked directly to the salesperson's connected calendar

• If no salesperson is assigned to a campaign, the AI SDR uses the workspace owner's default settings

For more on booking logic, see Appointment Booking Logic with Google Calendar.

Common Questions

Can I connect multiple Google accounts to one user account?

No, each AI Acquisition user account can connect one Google account at a time. To switch accounts, you'll need to disconnect the current one and connect a different account. To use multiple calendars, add workspace members or share calendars within Google as described above.

What if I need to use calendars from different email accounts?

Add each person as a workspace member so they can connect their own account. This is the most reliable method and prevents double-booking across teams.

Can I assign different salespeople to different campaigns?

Yes. Each campaign has its own Assigned Salesperson setting in the Options tab. You can assign different team members to different campaigns, and the AI SDR will use the appropriate calendar for each.